Administrative Assistant job vacancy in Edelman (Seattle, WA)

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Company name : Edelman
Location : Seattle, WA
Position : Administrative Assistant

Description :
Edelman is hiring an Administrative Assistant to join the team in Seattle.


At least two years of prior administrative experience
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Teams, and Outlook
Strong sense of customer service, including strong organizational skills, excellent written, oral, and interpersonal communication skills, as well as the ability to discretely handle confidential information
Ability to work efficiently, be solutions-oriented, flexible, proactive, and anticipate needs in a team environment
Strong time-management skills, attention to detail, consistent follow-through on projects and the ability to effectively handle multiple tasks at once
Experience working in client service agency or related field

Responsibilities and Expectations:

SKILLS (Client & Stakeholder Engagement, Business & Project Management, Business Development and Talent Development/Leadership):
Maintain calendar for appointments, calls, and meetings, as requested
Coordinate travel arrangements, travel itinerary and portfolios
Coordinate and oversee document production and minor projects, as requested
Coordinate in-house meetings, including conference room set-up, beverages/food, etc.
Maintain client files, contact databases and records as needed
Cover for reception desk as needed
Research and compile materials needed for important meetings, calls, and projects
Conduct basic internet research as needed
Order supplies and equipment for practice/group; review correspondence
Coordinate team members’ performance appraisals in conjunction with HR
Attend staff meetings and take notes as needed; provide backup support for colleagues
Assist with systems including GFS and entering HelpDesk tickets
Maintain grid to track group PTO for HR purposes
Compute manager/personal timesheets, invoices, and expense reports in a timely manner
Complete special internal or client-focused projects as assigned
Demonstrate professional behaviors and pursuit of excellence in all endeavors
Display self-awareness, positive and helpful attitude, and the ability to work well with others
Adapt well to change and shifting priorities
Contribute to performance appraisal process for peers and managers
Engage in team building activities
Participate in continuing education classes
Ability to proactively anticipate needs, remain adaptable and resilient, and effectively prioritize tasks
Consistently produces good work-product and follow-through on projects
Effectively collaborate with other administrative professionals to deliver results
Strong organization skills and attention to detail
Maintain confidentiality at all times
Ability to remain positive, even in a fast-paced environment

Expected Behaviors:

Relentless pursuit of excellence
Serves as a positive role model; supports and respects colleagues, clients, and partners; focuses on self-improvement and ensures work is based on strategic insights
Effectively and consistently manages strengths and weaknesses of self and others; enables self and others to bring the best of their skills and talents to work; is consistently ambitious in setting and achieving goals
Always takes all feedback as a constructive learning opportunity and acts upon it; enables others to thrive as part of agency life and adapts to others’ styles to do so; ensures excellence is repeated by rigorously identifying and socializing key learnings for all colleagues

Freedom to be constantly curious
Pushes for creative ideas; is purposeful and enterprising in problem-solving; embraces diverse trends, skills, specialties, and viewpoints
Delivers substantial change for clients and the communities in which we operate; ensures new insights from self and others fuel innovation in agency approach and client work; uses diversity of perspective to elevate client counsel, the agency and own career
Effectively implements change for clients and agency in a way that demonstrates powerful and unique thinking; uses thoughtful, strategic insights and knowledge to balance risk-taking for clients and the agency; holds others accountable for open-mindedness and embracing diverse viewpoints

Courage to do the right thing
Ensures work and relationships are founded on open and honest communications; listens and asks the right questions during day-to-day work; upholds creative, ethical, and legal standards
Ensures that client counsel and agency action is always purposeful and challenging; prioritizes the interests of the wider agency; holds subordinates, peers, and superiors accountable for demonstrating integrity and ethical behavior
Demonstrates a strategic and thoughtful approach in challenging others to ask the right questions; prioritizes the interests of client service excellence ahead of individual advancement



Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).

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Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.

Edelman is an equal opportunity employer of all protected classes, including veterans and individuals with disabilities.

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