Executive Assistant to the Deputy Assistant Secretary (AA 4) DOH6734 job vacancy in State of Washington Dept. of Health (Tumwater, WA)

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Company name : State of Washington Dept. of Health
Location : Tumwater, WA
Position : Executive Assistant to the Deputy Assistant Secretary (AA 4) DOH6734

Description :

The mission of the Department of Health is to protect and improve the health of people in Washington. The
Executive Assistant to the Deputy Assistant Secretary (AA 4) supports that mission by serving as the Executive Assistant to the Deputy Assistant Secretary of the Executive Office of Resiliency and Health Security (ORHS) and provides administrative support to the office leadership team. This senior administrative professional is responsible for managing confidential personnel and other organizational documents and completing fiscal processes.

This AA 4 serves the office as a member of ORHS’s Administrative Professional Team (APT), supporting the administrative needs for the entire office. This position supports the Deputy Assistant Secretary by scheduling meetings, supporting office meetings, and helping coordinate office-wide messaging to staff, and participates as a member of the Agency Incident Management Team to assist with response activities across the state in the case of a public health or medical emergency or major disaster. As AA 4, you will contribute to process improvement projects and increased efficiency across the office. You will lead by example with positivity, outward mindset, respectful communication and technical proficiency.

This is a full-time, permanent Administrative Assistant 4 position.

The duty station for this position is Tumwater, WA or border cities. Telework (mobile work) is currently expected. When approved, the incumbent is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval.

About the Department of Health

The vision of the Washington State Department of Health (DOH) is equity and optimal health for all. Our mission is to work with others to protect and improve the health of all people in Washington state.

Our Values

Good organizations know what they do and how they do it. Great organizations also understand why they do it. Our values are:

Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.
Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.

The Washington State Department of Health acknowledges that our locations statewide are on the homelands of Native people, who have lived in this region from time immemorial. Currently, within the boundaries of Washington State, there are 36 tribes, 29 of which are federally recognized, that share traditional homelands and waterways in what is now Washington State. Some of these are nations and confederacies that represent multiple tribes or bands. We express our most profound respect for and gratitude toward these original and current caretakers of the region. As a public health agency, we acknowledge our responsibility to establish and maintain relationships with these tribes and Native peoples, in support of tribal sovereignty and the inclusion of their voices in public health programs and policies. We pledge that these relationships will consist of mutual trust, respect, and reciprocity.

Benefits of Working for DOH

Washington is America’s Top State according to U.S. News (2021) and provides one of the most competitive benefits packages in the nation.

We also offer:

A healthy life/work balance by offering flexible schedules and telework options for many positions.
Growth and development opportunities.
A wellness program that offers education, access to healthy food, and fitness classes.
Opportunities to serve your community through meaningful work.
A commitment to diversity and inclusion fosters an inclusive environment that encourages all employees to bring their authentic selves to work.
An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
Employee resource groups that provide forums for employees to gather and share ideas about matters that affect their personal and professional lives and support career development.

Tumwater is a vibrant city just south of Olympia, the state’s capital, with a small-town feel conveniently situated in the Puget Sound area between Seattle and Portland. The rugged Olympic Mountains rise in the distance, and Mount Rainier seems close enough to touch on a clear day. Tumwater enjoys the benefits of an engaged and educated community and a well-supported school system, with two universities and a community college within a ten-mile radius.

Tumwater is located in Thurston County, Washington, homelands of the Coast Salish Peoples, including those recognized today as the Confederated Tribes of the Chehalis Reservation, and the Nisqually and Squaxin Indian Tribes. We acknowledge their presence here since time immemorial and recognize their continuing connection to the land, to the water, and to their ancestors.


Prepares meeting materials in advance of meetings. Schedules complex appointments with executive staff, government executives, and stakeholders. Coordinates travel and conference attendance on Deputy Secretary and Deputy Assistant Secretary’s behalf including making complex travel arrangements.
Drafts correspondence of confidential personnel matters and all administrative or managerial matters; maintains correspondence and confidential personnel files.
Provides administrative support to office in coordinating large or recurring meetings onsite, offsite and virtually, procuring offsite venues, coordinating audio visual needs, setup and takedown, and managing live webinars.
Partner with Equity and Social Justice EPR Manager to advance the agency-wide implementation of the Secretary’s Directive 19-01: Reaffirming DOH’s Commitment to Diversity, Inclusion, and Cultural Humility within EPRR.
Serves as a backup timekeeper for the office and updating the Yellow Book.
Completes procurement requests and reimbursement requests.

What we’re looking for

Our ideal candidate has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. Our ideal candidate demonstrates resilience to model outward behaviors including seeing people like ourselves whose goals, objectives, needs, and challenges matter.

Required Qualifications

Four (4) or more years of progressively responsible experience providing higher-level administrative support in a professional office setting. (NOTE: Higher-level professional support is defined as experience at the Administrative Assistant 3 job classification or above, or equivalent.)
Experience effectively using the following (or similar) software:

MS Word to create, format, and edit tables, columns, and charts; import data and sort table data; and insert and format sections, and create headers and footers.
MS PowerPoint to create, edit, format, and run slideshow presentations, including previewing and printing slides, speaker notes, and handouts.
MS Outlook to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings.

Desired Qualifications

Associate’s degree or higher.
Five (5) or more years of progressively responsible experience providing higher-level administrative support in a professional office setting. (NOTE: Professional level experience is defined at the Administrative Assistant 3 job classification or above, or equivalent experience.)
Demonstrates an understanding of the underlying causes of health inequities.
Applies systems thinking to address root causes of systemic inequities and social determinants of health.
Champions racial equity. Actively seeks to eliminate race and income disparities in emergency management planning and response. Recognizes that communities of color are more vulnerable than others across the range of events before and after a disaster.
Six (6) or more months of experience serving as a supervisor or lead worker.
Experience using Microsoft Teams, SharePoint, and/or GoToWebinar.
Prior work experience in state government.
Completion of an administrative assistant certificate program.

Application Process

Intrigued? Click “Apply” to submit your detailed application profile along with the following:

A cover letter, describing how you meet the qualifications and why you are interested in this position.
A current resume.
Three (3) or more professional references, to be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

Please do not attach any letters of recommendation or other documents not requested above

Important Note: Do not attach documents that contain a
photo or
private information (social security number, year of birth, transcripts, etc.) or documents that are
password protected. These documents will not be reviewed and may cause errors within your application when downloaded.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and year of birth.

The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.

Conditions of Employment/Working Conditions

As stated in Governor’s Proclamation 21-14, all employees engaging in work for the Department of Health must be fully vaccinated against COVID-19 before their hire date. The Office of Human Resources will verify proof of vaccination after an employment offer has been extended.

This position requires an onsite/in-person presence. A medical or religious exemption to the vaccine mandate cannot be accommodated at this time. Contact HR@doh.wa.gov with any questions.

With or without an accommodation, I am willing and able to:

Legally operate a state or privately-owned vehicle or provide alternative transportation.

Occasionally work more than 40 hours per week and/or adjust typically scheduled hours, including evenings and weekends.

Travel statewide alone or with others and may include overnight stays.

Move or transport objects or materials weighing up to 30 pounds.

Work in a virtual environment while maintaining communication and professionalism as what would be expected in an in-person workplace.

If you have questions, need alternative formats or other assistance please contact Kristina Cox at
360-236-4152 or 360-485-5249, kristina.cox@doh.wa.gov, or TDD Relay at 1-800-833-6384 or 7-1-1. Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).


Supplemental Information

This recruitment may be used to fill other positions of the same job classification across the agency.

Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.

Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.

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