GES Finance School Secretary II job vacancy in Hopkins County School District (Madisonville, KY)

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Company name : Hopkins County School District
Location : Madisonville, KY
Position : GES Finance School Secretary II

Description :
Salary
Category 3 per Salary Schedule

Days
TBD

Reports to:
School Principal

SCOPE OF RESPONSIBILITIES
Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal in routine administrative tasks; perform public relations and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned

DISTINGUISHING CHARACTERISTICS
Perform a variety of clerical and secretarial duties in a school with faculty, student body enrollment and educational programs

REPRESENTATIVE DUTIES/ESSENTIAL FUNCTIONS

Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities

Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail

Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned

Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events

Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs

Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures

Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate

Register, release or transfer students; complete enrollment information

Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines

Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned

Provide clerical assistance to faculty and staff as needed

Orient new and substitute teachers; provide directions, keys and instructional materials

Comply with medication administration protocol designated by Hopkins County Health Department and HB 126

Maintain regular and predictable attendance

Adhere to the professional code of ethics

Successfully utilize technology as appropriate in job function

Perform related duties as assigned

KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:

Modern office practices, procedures and equipment
Record-keeping techniques
Health and safety regulations
Correct English usage, grammar, spelling, punctuation and vocabulary
Oral and written communication skills
Interpersonal skills using tact, patience and courtesy
Telephone techniques and etiquette
Basic first aid techniques
Operation of standard office machines including computer equipment

ABILITY TO:

Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks
Perform public relations and communications services for the Principal
Add, subtract, multiply and divide quickly and accurately
Understand and follow oral and written directions
Compose correspondence independently
Complete work with many interruptions.
Type at an acceptable rate of speed
Work independently with little direction
Establish and maintain cooperative and effective working relationships with others
Learn, interpret, apply and explain rules, regulations, policies and procedures
Operate a variety of office machines including typewriter, computer terminal, calculator and copiers
Understand and work within scope of authority
Maintain good public relations with students, parents, teachers and the public
Meet schedules and time lines
Plan and organize work
Train and provide work direction to others
Compile and maintain accurate records and prepare reports
Work confidentially with discretion
Communicate effectively both orally and in writing
Administer first aid to ill or injured students

MINIMUM QUALIFICATIONS

Any combinationmiddot; equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law. Must pass the Para Educator test in accordance with state regulations or have earned 48 accredited college hours.

Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public

DESIRABLE QUALIFICATIONS

Knowledge/experience with student information system (for attendance secretary) or financial software (for financial secretary)

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