Office Services Coordinator II job vacancy in Clearwater Paper (Spokane, WA 99201)

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Company name : Clearwater Paper
Location : Spokane, WA 99201
Position : Office Services Coordinator II

Description :

Clearwater Paper (NYSE: CLW) is a publicly held company and a premier supplier of private brand tissue to major retailers, including grocery, drug, mass merchants and discount stores. In addition, the company produces bleached paperboard used by quality-conscious printers and packaging converters, and offers services that include custom sheeting, slitting, and cutting. Clearwater Paper’s employees build shareholder value by developing strong relationships through quality and service. Working at Clearwater Paper provides an opportunity to enrich your career through challenging and meaningful work and ongoing training and development—all in a supportive environment. We know our success depends on your success.
Key Accountabilities & Responsibilities:

The ideal candidate for this role will be energetic, outgoing, proactive, and detail-oriented individual who will be responsible for the daily operation of the Spokane Corporate office including facilities planning and maintenance, general office services and mailroom organization.

Facilities Maintenance

Primary contact for all maintenance and repair vendors for maintenance work. Contact and schedule vendors when necessary to perform repairs.
Formulate, recommend, and ensure compliance with approved standards and policies relating to office space and furnishings.
Maintain basement storage

Office Services

Ensure proper tracking and ordering of all café related items, mailroom supplies, and other requests.
Provide technical assistance upon request and place services call for office equipment. (Copiers and Postage Machine)
Maintain recycle, shredding, needed repairs, etc.
Maintain security card key access system and building parking program.
Answer lobby door for visitors and guests as needed.
Distribute incoming mail, process outgoing mail to include courier shipments.
Maintain UPS/FedEx, coordinating package deliveries and shipments.
Order postage, maintain equipment and mailing supplies.
Review and process invoices for general office service to include postage meter, copy machines and related invoices.
Building security contact. Will notify security of any known visitors to the corporate office
Benefit Verification
VSP/WageWorks invoicing
Work orders through the building
Ensure conference rooms are kept in working order and supplied
Work with the COS to ensure office is operating smoothly and all needs of staff are being met
General office duties
Will work with Chief of Staff (COS) on new employee set-up

Key Competencies & Attributes:

Able to think strategically and act tactically
Demonstrated ability to support a highly collaborative environment to influence change and core processes
High degree of business curiosity; quick learner with a proactive and agile mindset
Optimistically looks toward future for opportunities to innovate and improve
Exceptional communication skills (written and verbal); leading and presenting complex materials for various audiences

High school diploma or GED required; Associates Degree preferred.
Minimum three years facilities management experience in a large organization.

Intermediate proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).
Intermediate knowledge and ability to use postage machine/understand postage rates and other office machines.
Exhibit expert-level written and verbal communication skills.
Showcase stellar decision-making abilities, superb attention to detail, and strong judgement and problem-solving skills.
Possess a high calibre of organizational skills and enjoy the challenges of supporting a corporate office.
Exude high energy and approach work in a collaborative spirit.
Be a team player

Illustrative Essential Functions:

Work involves sitting, occasional walking, and lifting up to 50 pounds
Requires close vision acuity
Normal office environment

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